In the evolving world of IT services, where every second counts; productivity is the paramount.
However, more than 41% of IT companies still face the following issues while managing the productivity of their teams.
- Lack of visibility into employee activities and progress
- Inability to accurately track time spent on tasks and projects
- No way to identify and address productivity gaps
- Limited ability to measure and analyze employee performance
- Inefficient task prioritization and project planning
So, finding effective ways to optimize employee performance is a top priority.
This blog delves into the success stories of IT services companies that witnessed a remarkable 30% increase in employee productivity with Workstatus.
Join us to explore the journey of how Workstatus can transform the productivity landscape for an IT services company
Also, discover the key insights that can benefit organizations seeking to elevate their profit margins.
Let’s dive in-
Traditional Ways to Track Productivity of IT Teams
Here are some traditional ways used by companies to monitor the productivity of their IT teams:
Time Sheets
IT teams were often required to fill out time sheets manually, documenting the hours spent on each task or project.
This method heavily depends on teams accurately reporting their time and could be prone to errors or inaccuracies.
Manual Task Tracking
Team members would manually record their daily tasks and progress using spreadsheets or project management tools.
It required constant updates and relied on individuals remembering to document their activities regularly.
Progress Reports
IT teams would submit periodic progress reports detailing the following:
- Accomplishments
- Challenges
- Plans
Managers would review these reports to gain insights into team productivity, but it lacked real-time visibility and could be time-consuming to analyze.
Email Communication
Managers would rely on email exchanges to gauge the progress of tasks or projects.
However, this method lacked centralized tracking, making it difficult to consolidate information or analyze productivity trends.
In-person Check-Ins
Managers would conduct frequent in-person meetings or check-ins with team members to discuss their work progress.
While it allowed for direct communication, it could be time-consuming and not feasible for remote or distributed teams.
Say Goodbye to Productivity Woes.
Empower Your Team with Workstatus Now!
Switching To The Modern Way of Productivity Management
Workstatus is a modern productivity management tool to help orgainizations optimize their workforce efficiency.
It offers a range of features to track employee activities, manage projects and tasks, and enhance attendance and collaboration.
Workstatus provides valuable insights to improve the key aspects of any company, such as:
- Transparency
- Accountability
- Work processes
It is suitable for both in-office and remote teams and integrates with popular project management tools like Trello, Zoho, etc., making it a comprehensive solution for modern productivity management.
Boosting Productivity of IT Workforce By 30%
Here is how Workstatus can help you take your productivity to the next level.
1. Project and Task Management
Workstatus intuitive project management feature lets you efficiently organize and track projects and tasks.
- Streamlined Workflows: IT companies can efficiently manage projects and tasks by assigning specific tasks to team members, setting deadlines, and tracking progress in real-time.
- Prioritization and Allocation: Managers can prioritize tasks based on importance and allocate resources effectively, ensuring that critical IT projects are completed on time.
- Collaboration and Coordination: Enjoy seamless collaboration among IT teams, allowing them to broadcast notifications and work together on projects in different time zones. Thus, improving overall productivity and efficiency.
2. Screenshots and App/URL Monitoring
Promote accountability and optimize productivity by capturing screenshots and monitoring app/URL usage.
- Idle Time Tracker: IT managers can easily monitor idle time spent on any task to ensure that their teams are focused on work-related activities and minimizing distractions.
- Identifying Productivity Gaps: By monitoring application and website usage, managers can identify unproductive activities or excessive time spent on non-work-related tasks, allowing them to address inefficiencies and optimize productivity.
- Fraud Prevention: Screenshots and app/URL monitoring provide an opportunity for fraud control by allowing supervisors to review work and provide feedback, ensuring adherence to standards and improving overall work quality.
3. Geofencing (for Onsite IT Teams)
Streamline onsite operations and enhance efficiency with a geofencing feature designed explicitly for onsite IT teams.
- Efficient Onsite Management: IT companies with onsite teams can utilize geofencing to monitor employees’ locations, ensuring they are at designated work sites or client locations.
- Streamlined Resource Allocation: Geofencing helps managers optimize resource allocation by assigning the nearest available team member to onsite IT tasks, reducing travel time and improving overall efficiency.
- Compliance and Security: Geofencing provides an added layer of security by ensuring that IT professionals work within authorized locations, helping protect sensitive information and mitigate risks.
4. Productivity Reports and Insights
Gain valuable data-driven insights into productivity and make informed decisions with comprehensive productivity reports.
- Data-Driven Decision Making: Access detailed productivity reports and insights, enabling managers to make informed decisions based on accurate data and identify areas for improvement.
- Performance Evaluation: Reports allow for objective performance evaluations, helping managers provide feedback, identify top performers, and address productivity challenges or training needs.
- Productivity Trend Analysis: By analyzing productivity trends over time, companies can identify patterns, optimize workflows, and implement strategies to enhance productivity and efficiency.
5. Resource Management
Allocate and manage resources to maximize productivity using automated scheduling.
- Efficient Workforce Allocation: Allocate resources based on workload and skill sets, ensuring that the right employees are assigned to the right projects or tasks.
- Optimal Project Planning: By having visibility into resource availability and workload, managers can plan projects more accurately, avoiding overburdening or underutilizing team members and improving project timelines.
- Resource Optimization: Identify overutilized or underutilized resources, allowing for better workload distribution, preventing burnout, and maximizing productivity.
6. Automatic Attendance Tracking
Say goodbye to manual attendance management and automatically track employee attendance with accuracy and precision.
- Selfie Validation: IT companies can now verify employee identities and prevent time theft or fraudulent attendance by requiring employees to take a real-time selfie to validate their presence during work hours.
- Punctuality and Compliance: Easy to promote punctuality by tracking and managing employees’ attendance, ensuring compliance with work schedules, and minimizing absenteeism.
- Payroll Efficiency: Automatic attendance tracking simplifies payroll management by providing accurate attendance records, streamlining the calculation of employee wages, and reducing administrative errors.
Some Real-life Examples
Read the infographics to know about the companies that actually got a heavy return on their investments with Workstatus.
Workstatus Values Employee Engagement and Motivation
- Performance evaluation and feedback
- With Workstatus, managers can easily track employee activities and productivity, allowing for data-driven performance evaluations and feedback sessions.
- Get a comprehensive view of individual and team performance, enabling managers to provide timely feedback, recognize achievements, and identify areas for improvement, fostering employee engagement and motivation.
- Promoting work-life balance
- Workstatus help employees maintain a healthy work-life balance by ensuring realistic workload allocation and preventing excessive overtime.
- By providing visibility into work hours and task progress, Workstatus encourages efficient time management, reducing burnout and enhancing employee satisfaction and motivation.
Closing Thoughts
In conclusion, implementing Workstatus proved to be a game-changer for the IT Services Company, leading to a remarkable 30% boost in employee productivity.
Workstatus empowered organizations to optimize workflows, enhance transparency and accountability, and provide valuable insights for data-driven decision-making.
IT services company achieved significant productivity gains and fostered a positive work environment that promotes efficiency, collaboration, and employee satisfaction.
Are you also ready to Take the Productivity Leap?
Harness the Power of Workstatus for Exponential Growth!